Outsource invoice data verification and validation to get fully-verified, payment-ready data with 99.95%+ accuracy assured
850+
Full time
employees
25+ Years in
business
99.95%+ Data
accuracy
3850+ Happy
clients
ISO 9001:2015
27001:2022
850+
Full time
employees
25+ Years in
business
99.95% Data
accuracy
3850+ Happy
clients
ISO 9001:2015
27001:2022
AI and AP automation tools speed up invoice processing, but they’re not foolproof. While these systems handle the end-to-end process of invoice data capture, data matching, and verification efficiently, often ensuring up to 90% accuracy, there are usually overlooked areas, such as complex exceptions, missed duplicates, and data mismatches, that can lead to costly payment mistakes, compliance breaches, and audit vulnerabilities.
That’s where Data-Entry-India.com’s expert-led invoice processing service steps in. Our human-in-the-loop invoice validation service acts as a second layer of defense, applying expert judgment and contextual checks to ensure every invoice is accurate, compliant, and payment-ready. We provide invoice data validation, handle edge cases like multi-format invoice processing or complex PO mismatches, and offer specialized exception handling support.
Ensure every data point in your invoices is accurate before it enters the payment workflow. Our invoice data validation service includes verification of key fields—invoice numbers, vendor names, line items, tax details, and GL codes. The data captured by your AP automation tool is matched against the original invoice to eliminate costly processing errors and maintain the integrity of your accounts payable data.
Protect your business from overpayments and fraudulent billing with our precise 2-way and 3-way PO matching services. We cross-check invoice details against purchase orders and goods receipt notes to confirm that quantities, rates, and delivery records match precisely—ensuring every payment is fully justified and error-free.
Maintain clean, audit-ready financial records with our invoice reconciliation services. We manually reconcile invoices against payment records, ledger entries, and vendor statements to detect duplicate payments, missing credits, and mismatched entries. This thorough process ensures your books are accurate and prevents financial leaks.
Improve the accuracy and performance of your OCR pipelines and AI-based exception handling systems with our invoice data annotation service. We create high-quality, structured training datasets tailored for AP workflows, enabling your automation tools to capture data more accurately and reduce exceptions over time.
Instead of adding more complexity to your AP process, our workflow simplifies it. With a systematic data matching approach, we validate every detail, resolve anomalies, and feed back clean, reconciled data into your existing systems (ERP, Accounting Software), so your team can authorize payments with confidence.
With secure, restricted access to your accounts payable system, we retrieve the invoice data processed by your automation tools. This data serves as the starting point for our comprehensive validation workflow.
Our specialists verify every invoice field against the original source documents. We carry out both 2-way and 3-way PO matching to ensure consistency across purchase orders, goods receipts, and invoices. We cross-check vendor details (vendor name, bank account, tax ID, and PO reference) against approved vendor records in the system to eliminate risks associated with mismatched or fraudulent entries.
When exceptions arise, our experts step in to resolve them promptly and efficiently. If a case requires higher-level intervention, it’s escalated to your AP team with complete supporting details for rapid resolution. As a final safeguard, we verify that all corrections are accurate and complete.
Once validated, the clean, error-free invoice data is seamlessly fed back into your ERP or accounting software, ensuring each payment is based on accurate, reconciled information—ready for immediate processing.
Our invoice data validation services support a wide range of domains and the unique challenges their invoices present. With strong invoice processing capabilities, we manage everything from high volumes to complex formats, delivering accuracy and consistency every time.
Verify medical invoices against purchase orders, contracts, and coding standards to catch errors, prevent duplicate billing, and support HIPAA compliance.
Get freight invoice validation with two-way and three-way matching to prevent shipping bill errors and ensure compliance across complex supply chains.
Align legal invoice data with contracts, prevent overbilling, and maintain audit readiness.
Process high-volume vendor and supply chain invoices, ensure accurate PO matching, and eliminate duplicate payments.
Verify energy and utility invoices to identify billing errors, detect overcharges, and match data of expenses with actual usage.
Validate every transaction against compliance and regulatory requirements through detailed line-item validation to mitigate risk and avoid penalties.
Reconcile claims and premium invoices with policy data and internal records to maintain data integrity in high-volume billing cycles.
Manage complex invoices for property management, maintenance, and utilities, and perform invoice reconciliation to identify and correct errors, thereby improving budget accuracy.
Validate invoices against contracts, usage data, and renewal terms to prevent overbilling, catch discount errors, and ensure accuracy in global transactions.
Reconcile freight, shipping, and customs invoices with contracts, tariffs, and shipment records to detect any mismatched billing that automated workflows may have missed.
When you choose our invoice processing services, you're partnering with a leader in data processing, dedicated to security, quality, and proven results. Our expertise and commitment have earned us recognition from top industry analysts and enterprises worldwide.
We've been featured as a global representative vendor for data validation and enrichment services, solidifying our leadership in the data processing space.
Our consistent ranking among the top global IT outsourcing providers by reputed industry directories demonstrates the trust businesses place in our services.
Our consistent ranking among the top global IT outsourcing providers by reputed industry directories demonstrates the trust businesses place in our services.
When handling sensitive financial documents, data security isn’t just a feature—it’s a necessity. Our outsourced invoice processing services are built on a foundation of certified security protocols, compliance frameworks, and strict confidentiality measures to safeguard your business information at every stage.
With us, you’re not just outsourcing invoice verification and validation services—you’re partnering with a provider that treats your financial data as if it were our own.
Stop letting data errors expose your business to financial risk. Partner with us for expert-verified data processing services that guarantee accuracy and peace of mind.
Get a Free SampleWe handle a wide range of invoice formats, including paper-based, scanned, PDF, email-attached, EDI, and non-standard layouts. Our services encompass domestic and international invoices for various industries, including healthcare, manufacturing, retail, legal, logistics, and more.
Our human-in-the-loop process seamlessly integrates with your current AP automation tools or ERP software. We review the AI-processed invoice data, validate each data field against the original invoice, perform PO matching, and resolve exceptions before delivering clean, verified data back to your system.
Data security is a central component of our operations. We are ISO/IEC 27001:2022 and ISO 9001:2015 certified, as well as HIPAA and GDPR compliant. All data is encrypted in transit and at rest, with access restricted through role-based permissions and secure data center protocols.
Yes. Our processes are designed to scale efficiently — from a few thousand invoices per month to over one million. We maintain the same high accuracy levels regardless of volume.
Depending on project scope and volume, most invoices are processed, validated, and returned within 24–48 hours. Urgent processing requests can be accommodated with priority real-time handling.
By catching errors that automation misses, preventing overpayments, eliminating duplicate invoices, and improving compliance, our services significantly reduce financial leakage. Additionally, outsourcing frees up your in-house team for higher-value tasks. Over time, identifying errors also helps your AI tools learn, making your automation smarter and reducing mistakes in the future.
Absolutely. We recommend starting with a free sample to evaluate our process, accuracy, and turnaround time. This gives you a clear view of the value we deliver before scaling up.
Get your free sample
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