Document Coding / Document Indexing Services
 

Document Coding and Indexing/ Legal Document Coding/Litigation Support Services Quick Access and Increased Productivity with Document Coding and Indexing Services

 
Your ability to locate and use critical information or documents is only as good as the output database or storage and retrieval index.

Suntec has experience with a wide variety of document coding and indexing techniques and has skilled operators and in-house programmers specializing in extraction of specific data content from diverse documents to create database information.

Document Coding and Indexing:

Every indexing and coding project is unique. Suntec works with you to identify the indexing and coding field requirements.

Document indexing can be as simple and automated as reading a bar code pre-applied to a document by a printer or scanner. Or it can be as complicated as reading an entire document, or a folder of related documents, to code document types, locate unstructured data or summarize the content. 

Objective or Subjective Coding / Indexing

Each index field is classified as objective or subjective.

• For objective data (such as social security numbers, check numbers, preprinted invoice numbers, etc.) the indexer is trained to find the correct data and enter it accurately into the appropriate field, with the necessary validation followed by verifying to ensure accuracy.

• For subjective data that involves decision making and interpreting information (for example recognizing documents types from hundreds of possibilities, or reading and identifying the parties to a title transfer as the grantor or grantee) we create unique coding manuals and training programs for each project.

• Each project begins with thorough, detailed project analysis and testing. Once the tests confirm that the output database will work as the best solution for the project, staff creates an indexing/coding manual, customizes the software, trains staff, and implements the quality controls.